• Richmond Hill K-8 Media Handbook 2021 - 2022

    Posted by Tammy Story on 9/8/2021


    Richmond Hill K-8

    Library Media Policy and Procedures Handbook 2021 - 2022 



    The mission of Richmond Hill K-8 School’s Media Center is to enrich and support the curriculum, the goals, and the philosophy of the school through the use of various academic resources, literacy, and instructional technology.  Richmond Hill K-8 School’s Media Center will strive to foster a center that will develop a lasting love for reading and a joy for learning by providing high-quality reading material, supporting the curriculum, and teaching information literacy.


    To serve as a major hub for reading, research, and learning.

    Richmond Hill K-8 School’s Media Center will achieve this goal through collaboration with faculty, staff, and students in the following ways:

    • To provide a wide range of print and digital materials on all levels of difficulty addressing different points of view.
    • To provide an atmosphere in which all students attain necessary skills and information.
    • To supplement and complement the school curriculum through the interaction of professional personnel and other members of the learning community.
    • To foster an environment of lifelong reading and learning.
    • To enable students to achieve their highest potential.
    • To provide materials that support research-based teaching strategies and the core curriculum.
    • The overall purpose of the library media center is to ensure that all library patrons are effective users of information and ideas.

    Class Visits and Collaboration

    Teachers for grades PreK through 5 may sign up for a library time for class check out. After a few months, Grades 4 – 5 may start coming in small groups of 4.

    Elementary school days for the Media Center: Mondays, Tuesdays, and Fridays

    Grades 6-8 may come in small groups of 4, and teachers may also sign up for a library time for class check out.

    Middle school days for the Media Center: Wednesday and Thursday

    Teachers can use the following link or scan the QR code to book their class times: https://tinyurl.com/25kyxe7x

    If the teacher has specific goals or requests, this is a good time to consult with the media specialist. Teachers should refrain from signing up for same-day services without first discussing this with the media specialist.

    Teachers are encouraged to collaborate with the Media Specialist to provide specific instructional activities. These activities should relate to the curriculum, address information literacy standards, and be included in the teacher’s lesson plans. Collaboration between the teacher and the Media Specialist should occur at least one week before the actual scheduled class visit.

    Teachers in other grades may also book time in the library for lessons and/or research if social distancing can be maintained.

    Everyone who enters the media center must use hand sanitizer upon entry.


    Individual students, grades 3-8, may place books on hold within the Follett Destiny Library system. Follett Destiny can be accessed through their Launchpad. Once a day, books placed on hold will be pulled from the shelves, checked out to students, and delivered to the classrooms on a first-come, first-served basis. Students may check out two books at a time.

    Circulation policies:

    Teacher Circulation:

    Teachers may check out library materials for one month except for curriculum materials, which can be checked out for the school year.

    Student Circulation:

    • All students, grades 4 – 8, must view the Media Center orientation presentation before checking out books.
    • All students, grades PreK – 3, must attend the Media Center orientation before checking out books.
    • The number of books and length of check out:
      • PreK and Kindergarten:1 book for one week. These books should not be taken home but should remain in the classroom for the student’s enjoyment.
      • Grades 1-2: 1 book for 2 weeks. By teacher’s request and/or starting in January, students may check out 2 books.
      • Grades 3-8: 2 books for 2 weeks. By teacher’s request, Grades 6-8 may check out a third book.
    • If a student has an overdue, damaged, or lost book, he/she cannot check out another book until it has been returned or paid for.

    Virtual Students:

    Virtual Students are encouraged to use myON and Teen Book Cloud to access eBooks. Other online book platforms will be considered for the school year.

    Students may also use the Richmond Hill K-8 Virtual Media Center at https://www.rcboe.org/Domain/2179 where a variety of resources including links to homework help, virtual field trips, STEM activities, and books can be found.

    Book Return

    Students may return books to the book return bin and Ms. Story before school. All books will be quarantined for 72 hours before being shelved or checked out by another student.

    Lost and Damaged Books

    The media center will assess damage and charge students for the cost of replacing or repairing books. Lost books must be paid for before a student can check out additional

    books, report cards are issued, or students register in a new school or for a new school year.

    Students who remove barcode stickers from books will be charged $0.50 for a replacement sticker.

    Library Cards

    Library cards will not be issued this year.

    DVD/Videotape Policy

    Videos housed in the Media Center may be shown if it is approved by Administration. Please follow all copyright laws as they relate to copying and usage. The following board policy will be adhered to:

    • An instructional reason for the program should be stated in the lesson plan
    • The program should be scheduled at least one week in advance
    • The content of the video should be reinforced by a follow-up lesson.

    Computers, Printers, and Promethean Boards

    It is the responsibility of each classroom teacher to protect his or her passwords and to keep the equipment clean and operational. Requests for repairs should be submitted through School Dude which can be found on ClassLink.

    Laptops are circulated through Incident IQ and inventoried each year. Classroom computers and Promethean boards are not to be removed from the room in which they are placed without the knowledge of the library media specialist and the school technologist. Classroom teachers are responsible for Promethean Board remotes which are checked out to teachers. If remotes do not work properly, please try changing the battery. The replacement cost for a Promethean remote is $6.99

    Bring Your Own Technology Policy

    One-to-One Technology Student/Parent Handbook

    Internet Acceptable Use Policy

    Internet Use

    The school’s policy for the use of the Internet is an extension of the RCBOE Internet Policy. Internet access is a privilege and is to be used for INSTRUCTIONAL purposes only. At registration, parents must sign the proper permission form before allowing students to access the Internet. The form is included in the student handbook. Classroom teachers are responsible for keeping up with permission forms, including the BYOT agreement and Photo and Video Release Forms.

    Photo and Video Release Forms

    Internet Acceptable Use Policy for Teachers

    Internet access is provided for INSTRUCTIONAL purposes. Users may not use the District system for commercial purposes, defined as offering or providing goods or services or purchasing goods or services for personal use.

    Collection Development and Maintenance

    Building Media Committee

    The building media committee meets a minimum of 2 times each school year and is composed of the library media specialist, two teachers, a parent, a student, and a community representative. The purpose of the committee is to discuss acquisitions, curriculum suggestions, and technology purchases, and instructional aides. They are encouraged to provide input concerning:

    • Long-range goals
    • Library collection development
    • Consideration of materials and technological advancements
    • Copyright adherence process
    • Policies for disposition of gifts and use of non-school-owned materials The LMS is responsible for organizing and working with the Building Media Committee.

    Selection of Books and other Media

    The library media specialist orders media center materials yearly. All suggestions for books and media materials should be made to the media specialist by email. Books will be evaluated using professional literature and other notable review sources.

    Removal of materials no longer suitable and/or replacement of lost and damaged materials of educational value are included as part of the selection process.

    Criteria for the Acquisition of Materials

    • Overall instructional purpose
    • Educational suitability and age appropriateness
    • Timeliness
    • Importance of the subject matter
    • Quality of the materials
    • Reading (Lexile) levels
    • Authoritativeness
    • The reputation of the publisher/producer
    • Reputation and the significance of the author/artist, composer/producer
    • Format
    • Favorable recommendations based on reviews and professional evaluations
    • The high degree of potential user appeal
    • Value commensurate with cost and need

    Reconsideration of Media Materials

    Materials will be removed from the collection as they become outdated and meet the criteria of the annual weeding process. However, on occasion, a complaint is received that a specific book or material is inappropriate for the students at Richmond Hill K-8 School. When a complaint is received, the following procedure

    will be implemented:

    • The complainant will be asked to submit the complaint in writing on the “Form for Reconsideration of Media Materials” to the administrator.
    • The school administrator shall refer the complaint to the Building Media Committee to consider the validity of the complaint.
    • After reviewing the complaint the committee will meet with the complainant to decide on the issue.
    • If the complainant does not accept the response of the committee then the complaint will be referred to the

              RCBOE Media Committee.

    Gifts and Non-school Owned Material

    The Richmond Hill K-8 Media Center will follow all Richmond County guidelines and policies as they pertain to gifts and other donated materials. Gifts must be judged in light of their benefit to the school’s educational program. Gifts should only be accepted if they are up-to-date and enhance the Media Center’s collection. No gifts of software will be connected to the school server.

    Copyright Policy and Procedures


    Teachers, administration, and staff members are reminded that it is illegal to copy, transmit, transform, or adapt any work that has a copyright. This applies to books,

    pictures, videos, audio recordings, and television programs of any kind. Written permission must be obtained from the holder of the copyright (e.g., author, publisher, composer, producer, etc.) All faculty members are reminded of the copyright law by oral and written communication.

    For general posting and use:

    NOTICE: Warning Concerning Copyright Restrictions

    The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified by law, libraries and archives are authorized to

    furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy reproduction is not to be “used for any purpose other than private study, scholarship or research.” If a user requests or later uses,

    photocopy or reproduction in excess of “Fair Use”, that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve a violation of copyright law.


    For posting on all copies:


    NOTICE: The Richmond County Board of Education adheres to the “Fair Use” doctrine with regards to the Copyright Laws of the United States The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted materials. The person using this equipment is liable for any infringement of the law.

    For the reproduction and use of copyrighted print, non-print and electronic information, the library media specialist is a “copyright advisor”. The classroom teacher is responsible for following all copyright laws and guidelines.

     The copyright law allows Library photocopying under Section 107 “Fair Use” of the copyright law requires that the following criteria be evaluated when considering the use or reproduction of media:

    • Purpose and character of the use
    • Nature of the work
    • Amount and substantiality of the portion used
    • The effect upon the potential market for the work

    These criteria vary with the type of media (e.g. print, video, internet, software, etc) to be used or copied.

    Original Media Handbook by W. Husid 2020

    Date revised and updated by T. Story 9/08/2021


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