Welcome to the Department of Budget and Finance
Budgeting, Purchasing, Accounts Payable, Payroll, School Accounting,
Financial and Grant Accounting
Employees, please sign in to see more information for Payroll, Purchasing, etc. under "Department Manuals".
Please contact the Budget and Finance Department directly at 706-826-1113 for all pay related inquiries or via email, communication received by other means may result in a delay in response.
Inquiries related to your pay scale or step should be referred to Human Resources.
Contact Information During Reopening
As of Monday, June 1, 2020, the Budget and Office will be on a flex schedule. If you have questions, please contact payroll by email, or you may contact our office at 706-826-1113. During this time our office will be partially staffed and response time may be slower than normal. We will be checking email and voicemail messages consistently and will contact you as soon as possible.
The Richmond County School System will hold a called virtual board meeting where the FY 2021 budgets will be presented on June 9, 2020 at 5:00 P.M. Subsequently, the Board will hold virtual budget meetings which will be made available for public input. The first meeting will be during the regulary held board meeting and will be held at 4:00 P.M. on June 16, 2020. The second will be a called board meeting and will be held at 5:00 P.M. on June 23, 2020. At a called board meeting on June 30th, the school board will adopt budgets for FY 2021 school year. All meetings will be held virtually.
CARES Act - Student Loan Changes
Garnishments on federal student loans that passed as part of the CARES Act will be deferred through September 30, 2020. Should you have any questions about the status of these garnishments, please contact your loan provider.
2020 Tax Changes
2020 Tax Changes:
For changes to federal income tax withholdings for 2020 W4, please see the IRS Publication 15-T for instructions, and the IRS Tax Estimator. The Budget and Finance Department will not provide individual guidance as to how these forms should be completed.
Use of the 2020 W4 form is only required for new employees, or those employees wishing to make changes to their withholdings. You are not required to use the new form if you have a 2019 or earlier form on file, and no changes.
If you have a pay inquiry, please call 706-826-1106, for the quickest response. A delay may occur if other methods of contact are utilized.
Pay Day is on the last business day of the month.Please note that direct deposits may post to your bank at any time on Pay Day.
Pay Deductions to the Credit Union may take up to TWO business days after Pay Day to process.
Please contact the Payroll Clerks for Payroll related questions. 706-826-1006Beginning September 2017, PAYSTUBS will be available through Employee Online only. Please log in and click on the Employee Online link below under Quick Links or you may access Employee Online in the Staff Resources section.
Payroll Cutoff DatesNote that Payroll Cutoff Dates refer to the cutoff for processing additional or overtime pay and absences for the payroll period; processing of tax changes; and processing of direct deposit changes. Any activity that occurs after the cutoff will be applied to the following month's payroll.Please see below for documentation cutoffs to Human Resources to ensure processing for the next payroll cycle.
See the Calendar for payroll cutoff and due dates.Transportation cutoff deadlines are 2 days prior to the regular cutoff.June 30 is the School System's fiscal year-end. Please turn in any absences prior to the cutoff dates.
Payroll Certificate and Experience Documentation Due DatesTo ensure that changes to payroll are received timely, please note the following deadlines for any changes to certificates or years of experience:Please provide all changes to Human Resources by the 5th of the month for February - October, and by the 1st of the month for November, December, and, January. Requests received after these dates will be processed for the following payroll.You have one-year from the date of hire to turn in any experience.W2sW2s are sent out with the January 31st Payroll, and are mailed out at the end of January for non-current employees and substitutes.Please contact Payroll if you are in need of a W2. W2s are run on Thursdays and are $5.00 each.