Student Records Manual

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  • Records  
    The Student Records Office is a division of the Student Services Department.  This division maintains academic records of all FORMER (graduates or withdrawn) students of Richmond County School System (RCSS).    Given the legal access during the current Covid-19 Pandemic & to expediate the ordering process, we have updated our process for fulfilling transcripts, education verifications & diplomas requests.   Requests for transcripts and/or education verifications are obtained only by placing an order and making a payment ONLINE.   Appropriate written authorization, identification (official photo ID) and signatures are required.  The student (or guardian, if the student is under 18) must sign the request and release form before any information can be released.   Transcripts are $14.00...Education Verifications are $19.00.       Once your order has been placed & paid for, please allow 5-7 "school calendar" business days for processing for transcripts, and education verifications.   Diplomas  are $45.00 and can take up to 4-8 weeks to be received.  The information & link to order a diploma is at the bottom of this page. 
    • FORMER STUDENTS: (withdrawn or graduated) :  After leaving RCSS for one (1) school year, the student's records would then be sent to this office for dissemination.   
    • CURRENT STUDENTS : (enrolled today in RCSS) : Records physically follow them through their academic years, from school to school.   
      • For copies of your currently enrolled child's records contact their current school and ask to speak to the Counselor or the Principal.   For a list of all school contact numbers, please refer to the 2022-2023 Directory of Schools.    You may also click the link below to your school to be directed to the Counselor's webpage. 


    Click on your school below to contact your School Counselor:

    Academy of Richmond County High School

    A.R. Johnson Health, Science, and Engineering Magnet School

    Butler High School

    Cross Creek High School

    Davidson Fine Arts Magnet School

    Glenn Hills High School

    Hephzibah High School

    Lucy C. Laney Early College

    Lucy C. Laney High School

    Richmond County Technical Career Magnet School

    T.W. Josey High School

    Westside High School

     Transcripts are $14.00.....Education verifications are $19.00:   Completed orders take 5-7 "school calendar" business days to be processed.       

    Records 2  

    * Click on the link below to complete the authorization form to order a copy of your diploma.    The cost is $45.00.

    * Email a copy of your ID along with this completed form.

    * We will then verify with Jostens your graduation date.    Once we verify the graduation date, we will reply to your email with the contact information for Jostens.   It may take up to 8 weeks or more to receive your diploma.