3.11 Procedures for Student Attendance
Pre-K providers should formulate written procedures for addressing issues regarding attendance and tardies. Daily attendance records must be maintained on site and include the dates when a child is absent and the dates/times when a child arrives late, leaves early or is picked up late. The attendance procedures should specify actions to be taken by the Pre-K provider if attendance issues become problematic. For instance, the procedures could require a phone call to parents after three unexcused absences or tardies; a letter to parents from the director after six absences or tardies; a parent conference after eight or nine absences; referral to the Pre-K Consultant after ten absences. The goal of the attendance policy is to assist families in establishing and maintaining regular school attendance patterns. Chronic Attendance Issues Chronic tardiness is defined as late arrival or early departure more than once per week. A policy of tardiness should be developed by the provider. Providers are encouraged to allow a five to ten minute drop off and pick up window outside of the 6.5 instructional day. Chronic absenteeism is defined as missing more than two days per month without medical or her reasonable explanation. Chronic tardiness or absenteeism may also be defined by an established regular attendance pattern(s), e.g., if a child is late every Monday or absent every Tuesday or leaves early every Friday. Providers are required to document efforts to assist parents/guardians of children who do not attend on a regular basis, are routinely late, or routinely leave the program early in improving attendance. A meeting with the parent/guardian should occur to determine the reason(s) for the problem and identify ways to resolve the problem. Inability to resolve the problem after documented interventions should be referred using the Chronic Absenteeism or Tardiness Form (Appendix F) for disenrollment consideration.